Web Meet Live makes showing PowerPoint or OpenDocument Presentations over the web easy.

Just click the Open Presentation button on your embedded browser or whiteboard toolbar. If the Open Presentation button is not visible on the toolbar, then log in as a moderator to enable it.

When the Open dialog appears, select your PowerPoint (PPT) or OpenDocument (ODP) Presentation file. The upload file size is limited to 25 MB. Note: The PowerPoint 2007 format (PPTX) is not currently supported. PPTX files should be saved as PPT first, then uploaded.

After selecting a file and clicking open, the Uploading window appears:

Following Uplaod, the processing Window appears:

Processing can take several minutes. You can wait for processing to complete, or click Cancel and processing will continue in the background while you continue working in the room.

If you wait for processing to complete, then as soon as the slides are ready, the first one will appear, and the slide navigation buttons will be enabled:

If you clicked Cancel instead of waiting then your presentation will appear under Cached Presentations once processing has completed. To check the presentation cache, click the down-arrow to the right of the Open Presentation button:

Clicking on the Cached Presentations button opens a menu of presentations available on the server:

Choose a cached presentation from the list to begin showing it to the room. If you are operating in the web browser, then you must turn on Synchronized Browsing to show the slides. If operating in the Whiteboard, Synchronized Browsing is not required. You may also switch back and forth between the browser and whiteboard.

It does not matter whether a presentation is uploaded from the Browser or from the whiteboard — it will still be available in either location. Slides shown in the browser use a vector format and scale to fill the available area on each person’s computer, while slides shown in the whiteboard are raster images of a fixed size so that you can draw on them and everyone will see exactly the same thing. If you will not be drawing on the slides, then use the browser and Synchronized Browsing for the best experience.

The presentation cache holds the last 5 uploaded presentations. There is currently no way to manually remove an item from the cache, however, by uploading new presentations, old ones will automatically be removed.

We recommend using Open Office Impress or Google Docs to author your slide presentations. In the case of Google Docs, you will have to first save the presentation to your computer as a PPT file, then upload it to the conference room.