Web Meet Live includes an automated registration system to facilitate the signup of new users to your conference room.

As mentioned previously, the default setting for new rooms includes two star-accounts, which allow login under any user name.  By contrast, the registration system creates individually named accounts and passwords. Individual user names and passwords are much more secure, since a person cannot login unless they have a specific user account and password.

The registration system has three settings:

1. Disabled – manual registration. The room operates using star-accounts and manual configuration. The administrator can decide whether or not to create individual accounts manually or using the bulk import feature, and whether to use star-accounts.
2. Enabled – email confirmation only. Users attempting to register are sent a confirmation email where they must click a link in order to validate their email address.
3. Enabled – email confirmation and owner approval. Users attempting to register are sent a confirmation email. Following confirmation, the registration request is held for approval by the room owner.

When the registration system is turned on, any star-accounts are immediately removed, and a New User link appears on the room’s login page:

Clicking on the New User link brings up a registration form:

Completing the registration form sends an email to the user for confirmation. Important: The confirmation email is sent from you, the account owner, and requires that you have configured the Outgoing Mail Server under Form Letters. Web Meet Live does not send any email on your behalf, however, the registration does send registration emails from the account that you have configured.

Here is an example of the confirmation email sent to the new registrant. Note: The confirmation and new user emails are not currently customizable, however, this is a planned enhancement.

Upon confirmation, if registration is configured for email confirmation only, then the new user account is immediately created and login details sent to the new user.  In addition, a new user notification is sent to the room owner.

If registration is configured for owner approval, then the registration is placed on hold and the registration request sent to the room owner to approve or decline. The owner can approve or decline via email, or visit the Registration section of the room control panel to see a complete list of all pending registrations: